CARS 2025 Computer Assisted Radiology and Surgery | 39th International Congress and Exhibition | June 17 – 20, Berlin, Germany

Authors Information

Join us for CARS 2025 in Berlin, Germany, June 17-20, to celebrate 40 years of CARS!

More information will be added to this page as soon as it becomes available. Please check back regularly for updates.

CARS 2025 Call for Papers

Lecture and poster contributions are invited on the topics of CAR, CAS, CAD, CMI, DOR, and MCA.

Deadline for Abstract/Paper Submission for CARS 2025 is 10th January 2025, midnight PST time.

To secure a balanced evaluation of all submissions, each abstract/paper will be evaluated by three expert members of the internationally renowned medical/scientific CARS 2025 program committee.

Please submit either:
an extended abstract (500–1000 words) or
a paper (original article 3000–5000 words or a short communication 1500-3000 words).
The word limit of a submission is including abstract, references and figure/table captions.

Submissions

Extended abstracts or papers containing new methods, devices, systems and applications, clinical studies, position papers, and poster topics for presentation at the congress are solicited. Submissions will be peer-reviewed by members of the CARS international program committee.

CARS follows a two-tier system:

  1. Extended abstracts
    of accepted lecture and poster presentations (typically containing novel work-in-progress results) will be published online in the CARS 2025 Proceedings, Supplement of the International Journal of CARS (IJCARS), which will be made available to all congress participants.
  2. Papers
    Peer-reviewed and after thorough revision accepted paper contributions, specifically original articles typically containing validated results of original R&D work, or short communications typically containing innovative concepts with a prototype-like implementation, will be included in regular or special issues of the International Journal of CARS.

Abstract Submission

To submit an abstract (500-1000 words), please submit your abstract through the Abstract Management System.

Submitting an extended abstract is a multi-step process. Please ensure that

  1. the title is not written in capital letters, except abbreviations and proper nouns,
  2. the abstract text is structured as follows:
    – Purpose
    – Methods
    – Results
    – Conclusion
  3. Figures (max. 1) can be included. Multi-part figures are not allowed.
    Table (max. 1) can be included.
    Figure/table must be cited in the text.
    Figure/table captions must be provided.
  4. If you include references into the appropriate section for “References”, maximally 2 references are allowed. The references should be numbered with square brackets and cited in the text accordingly, e.g. [1].
    Reference format: [1] Last Name A, Last Name B (2021) Title. Journal 6(1):1-20
    References should list all co-authors’ names, usage of “et al” is not allowed.
  5. The names of authors and their affiliations (institutions) should be entered on-line when you submit the abstract. You are also requested to provide full addresses incl. emails of all authors.

Please note any modifications to a submitted abstract are possible until the deadline of 10th January 2025.

If you have any technical questions about the submission of your manuscript, please feel free to contact the Proceedings Editorial Office at cars-proceedings(@)cars-int.org.

Paper Submission

>> Online Paper Submission

To submit a paper, which can be either an original article (3000-5000 words) or a short communication (1500-3000 words) (including abstract, references and figure/table captions), please submit your manuscript through the Editorial Management System (Springer) and enter “CARS 2025 Submission” into the box for authors comments.
Please refer to the instructions for authors of the International Journal of CARS and read them carefully before preparing your manuscript.

Original articles correspond to manuscripts which fall into the category of original (technical) publications with a focus on describing technical details and feasibility, in addition to their relevance in clinical settings.

Short communications correspond to manuscripts with a focus on future-oriented “substantial innovations” outlining concepts and/or investigations as part of visionary work-in-progress activities. A substantial innovation implies expanding the capabilities of a CARS-related system or its components towards significantly improving clinical workflow and/or patient outcome.

The benefit of submitting a paper rather than an abstract is that after the peer-review process, in addition to a lecture or poster presentation at the congress, the paper may also be considered for inclusion in a regular or special issue of the International Journal of CARS.

If a paper is rejected for publication in IJCARS, but accepted for presentation for the CARS Congress, the authors will be given the opportunity to submit an extended abstract for the CARS Proceedings, a Supplement of IJCARS. Deadline of Submission of these abstracts for the CARS Proceedings is 22nd March, 2025. If applicable, a word template for preparing the abstract and further details for submission will be made available.

Abstracts or papers are solicited for presentation at the congress (i.e. papers as well as abstracts are considered for lectures or posters, both have equal chance of acceptance). Abstracts may also be submitted to be considered for the poster session only.

Presentation at CARS 2025

All submissions will be peer-reviewed. If accepted, you will be given an oral presentation time of

  • 15 minutes incl. 3 minutes discussion for lecture presentations
  • 3 minutes (3 slides maximum) for poster presentations (this is in addition to a printed poster)
  • Please note that IPCAI Presentations have special requirements (click to view)


UPLOAD INSTRUCTIONS FOR PRESENTATION FILES

We ask all presenters to upload their PowerPoint slides in advance, so that technical staff can prepare for the presentations to flow smoothly.

  • The deadline for uploading presentation files is Monday, June 2nd, 2025, midnight PST.
  • Presentation file format: PowerPoint files only (.pptx), 16:9
  • Please name the file exactly as specified below.
    To find the date, time and paper code of your presentation, please refer to the Scientific Program.
    “Room_Date_Time_LastName_FirstName_CongressPart_PaperCode.pptx”
    Examples:
    Langenbeck_2025-06-18_0815_Smith_John_CAD_LE-86.pptx
    Auditorium_2025-06-17_0815_Smith_Benjamin_CARS_LE-92.pptx
    RobertKoch_2025-06-20_0800_Smith_Susan_CD_LE-64.pptx

  • *** UPLOAD link: You can upload your file here.
    Make sure you check your presentation before uploading!
    • Do the videos play properly, if there are any?
    • Is the formatting correct (see above)? Can all be read properly?

  • As a backup, we ask all presenters to also bring a copy of their Powerpoint presentation on a USB stick to the conference.

  • Please arrive early to leave plenty of time to check in before your presentation time. Waiting times at the registration desk may vary.

  • FAQs
    • Can I give an updated version of my slides to the technician onsite?
      No. In exceptional circumstances only you may ask the technician in the room if he can load the updated version for you.
      This must happen well ahead of the starting time of the session, to leave plenty of time.
      We cannot guarantee that it will be possible for the technician to load your presentation onsite.
      In any case, all presenters must have uploaded their presentation file by the deadline.
    • Can someone else present for me?
      Last minute changes of presenters are possible only in exceptional circumstances. The presenter must be a co-author.
      Please contact us with your request by email, mentioning your full name and paper code.

Poster Presentation and Poster Exhibition

Poster presenters are requested to  bring a printed poster to the conference to be displayed on the poster boards at the congress center.
This is in addition to the oral poster presentation during the poster sessions (3 minutes with 3 slides maximum).
– Size of the printed poster: vertical A0 (841 x 1189mm).
– Please ensure that your paper code is included on the printed poster. You can find the presentation time and poster code in the scientific program.


Publication in the International Journal of CARS (IJCARS)

Abstract submissions

CARS 2025 abstracts will be evaluated by the program committee and, if accepted, will be published in the CARS Proceedings, Supplement of the International Journal of CARS, which will be made available to all attendees at the congress.

Paper submissions

After the peer-review process and if accepted, papers will be published “online first” by Springer as well as included in regular or special issues of the International Journal of CARS.

Deadlines

Submission of abstracts / papers:10th January, 2025 (midnight PST time)
Notification of acceptance: 8th February, 2025
Registration of presenting authors:3rd March, 2025
Publication of final papers (for the International Journal of CARS):After the peer-review process
Upload of presentation file2nd June, 2025 (midnight PST time)

Registration

All presenting authors must register for the congress by 3rd March, 2025. Only one person per presentation can register at the reduced registration fee for presenting authors.
Please register through the link to the Online Registration and “Register without Login Data” indicating your paper code during the registration process.

If you have questions, feel free to send us an email here.

Latest update: 16th May, 2025